Organising a workshop in your own country
BCSS can organise workshops in Malaysia, but for events in other countries we need to work with a local partner.
The key condition is that both of us work towards conservation of wildlife, and seek to build capacity to analyse wildlife data and produce information for management and policy.
In the past we have worked with the following partner organisations:
* Some staff of these partner organisations are also members of the BCSS instructor team.
The following information is based on past experience and is intended to ensure smooth cooperation and a trouble-free workshop. It is mainly concerned with the "Boot Camp" but much will apply for other workshops.
We provide the instructors and the teaching materials, including the equipment for the hands-on activities.
Our instructors are prepared to give their time free of charge - or rather their employers will - provided that:
(a) it's open to wildlife researchers from organisations other than your own*, though you can reserve up to half of the places for your organisation,
(b) it's not a profit-making event, though charging a reasonable registration fee to cover costs is ok, and
(c) we can use our existing materials.
* we regard ATBC and SCB as "aggregators" as their members' principle affiliations are with universities, government, or other NGOs.
We will provide publicity for the workshop via our BCSS home page and emails to all alumni and others who have expressed interest (currently totalling 700).
We consider three experienced instructors to be the minimum for a Boot Camp. As part of our effort to build instructing capacity across the region, we will often bring in additional assistant instructors/facilitators, subject to the partner's agreement. We will bear travel costs for these additional instructors, but we ask the local organisers to assist with in-country accommodation and travel.
For more advanced workshops, such as "Bayes with JAGS" and "Simulations", completion of an R Skills Review is a prerequisite. BCSS will take care of checking the scripts submitted by applicants. See the additional information here.
Logistics: the partner needs to handle all the local logistics, including:
Recruitment and registration:
One of the local organising team should have already attended a Boot Camp. The Boot Camp is unconventional in both content and teaching methods, so attending is the only real way to appreciate what is needed for a successful workshop.
Someone from BCSS (usually Ngumbang or Mike) should make a site visit to meet the local team and check out the proposed venue. This should take place early in the planning process. We would bear the costs of this, but would need the help of the local team to arrange in-country transport and accommodation.
This is intended to be a comprehensive do-not-forget list, many of these items will not be relevant for your workshop.
Intellectual property and data confidentiality
All the teaching materials prepared for BCSS are the property of the authors and are licensed under a Creative Commons Attribution 4.0 International License. As such, the partner and participants have an irrevocable, royalty free, non-exclusive licence to use the works and to share and adapt the works, provided that appropriate credit is given to the authors and any changes made are clearly indicated.
Some of the materials are the IPR of third parties. These are subject to their own individual licence terms. This applies in particular to images used in the materials.
All the software required for the workshop is licensed under some Open Source or Free Software licence, and is free to use. (Although we use Microsoft programs for demonstrations, the same results can be obtained with LibreOffice software.)
BCSS treats the information and scientific data provided by participants and partner organisations as confidential and will not disclose the information or data to any third party, unless (a) the information or data are in the public domain, or are subsequently placed in the public domain, within any jurisdiction, or (b) the owner of the data gives express permission for the disclosure.
BCSS will provide the equipment needed for all the activities planned during the workshop. This equipment shall remain the property of BCSS and shall be returned to the BCSS office after the workshop. The equipment will be carried by the instructors as checked baggage, and any baggage charges shall be included in the travel costs to be reimbursed. If necessary, the local partner will facilitate customs clearance on arrival in the country and on departure.
Insurance and liability
BCSS or the individual instructors will take out travel insurance for the duration of their absence from home. (Travel insurance normally needs to be arranged in one's home country.) The cost of insurance will be part of the travel costs to be reimbursed by the partner organisation.
Neither BCSS nor the individual instructors shall be liable for any loss or injury sustained by participants in connection with the workshop and the partner organisation shall indemnify BCSS and the instructors against such claims.
Page updated 16 Oct 2018 by Mike Meredith